Client Billing
Breuer & Co.'s
Job Cost Accounting system provides an automated billing capability
that is designed to allow for efficient and timely generation of client
invoices. As with many of our other features, the billing process is
extremely flexible and can be tailored to meet the needs of each of
our customers, usually with little or no custom programming.
Automatic Calculation
of Billable Amounts
The system provides
for the automatic calculation of billable amounts by project according
to the rules for each project (or task or subtask). For example:
- Billable amounts
for time and materials contracts are calculated as hours times billing
rate for labor. For reimbursable expenses, the costs are marked up
according to the terms of the contract
- For a fixed price
contract with billing upon milestones, the system will automatically
generate an invoice upon reaching each milestone
- Fixed price contracts
billed on a percentage of completion basis
- Cost plus fixed
fee (CPFF) billing is based on direct costs, applicable overhead rates,
and billable fee
Pre-billing Reports/Draft
Invoices
Prior to generating invoices, the system produces pre-billing information
for use by project managers and others involved in the billing process.
This information includes:
- A summary report
of what the system thinks should be billed for each project, plus
an overall summary of each project that includes previous billings,
accounts receivable, previous write-offs, and unbilled amounts. Aging
of work-in-process along with open commitments are available on these
reports.
- A detail report
of what the system thinks should be billed for each project. This
detail allows the user to check for errors and to preview the transaction
detail that may need to be supplied to the client to ensure that everything
is in order.
- Draft invoices
- Cover sheet/billing
forms required by the client
- Backup detail
required by the client
Invoicing
The system generates
the printed invoice itself on special forms or on your letterhead. The
system can accommodate different formats for different clients, contract
types and even individual projects. The system can also print backup
detail to accompany the invoice at the level required by the client:
- Project
- Task
- Sub-task
- Cost category
- Person (e.g.,
hours and dollars charged by each person working on the job during
the billing period)
- Individual transaction
line item (e.g., a line for each travel expense charged to the job,
including the name of the person, date, origin, destination, and description
of expense)
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